A Trained Billing Assistantfor Your Practice — Without the Overhead

Get dedicated, trained support for billing and administrative work at a fraction of the cost of a local hire. Your virtual assistant works your hours, inside your systems, under your direction — backed by our supervision and quality standards.

TRAINED PROFESSIONAL

Medical Billing Expert

RCM & Practice Support

DEDICATED SUPPORT

Your Virtual Assistant

Works Your Business Hours

HIPAA CERTIFIED

Secure & Compliant

Patient Data Protected

Is This Costing Your Practice Revenue Right Now?

Most practices carry these problems for years without measuring what they cost. Here’s where the money usually goes.

$50K+

Local hiring costs

Salary, benefits, and training make every local hire expensive.

Months

Turnover disruption

Losing an admin resets months of training and institutional knowledge.

Overflow

Tasks landing on clinicians

Clinical staff absorb admin work that was never supposed to be theirs.

Fixed

Inflexible staffing

Rigid headcount can't follow your seasonal patient volume.

Everything This Service Covers

Delivered by a dedicated team, inside your systems, with fully HIPAA-compliant data handling.

Billing Task Support

Charge entry, claim status checks, posting help, and worklist management handled daily.

1

Front-Office Assistance

Appointment confirmations, eligibility checks, and patient callbacks off your staff’s plate.

2

EHR/PM Proficiency

Assistants trained on major practice management platforms and your specific workflows.

3

Dedicated, Not Shared

Your assistant works for your practice — same person, every day, learning your preferences.

4

Supervised Quality

Work is monitored against accuracy standards with backup coverage for absences.

5

Flexible Hours

Part-time or full-time engagement that scales with your patient volume.

6

Built to Protect Your Revenue

Practices don’t need fewer tasks done — they need them done without the cost and fragility of another local hire. A supervised virtual assistant gives you the output without the overhead.

The true cost of a local administrative hire is never just the salary. Add payroll taxes, benefits, paid leave, training time, software seats, and workspace, and a $40K position quietly costs $55–60K — before counting the recruiting cycle to fill it and the productivity crater when it turns over. For work that’s essential but procedural, that overhead is hard to justify.

Turnover is the hidden killer. Every departure erases months of accumulated knowledge — your systems, your payers, your preferences — and resets the training clock. Small practices feel it worst, because one resignation can take out the entire billing desk overnight.

A dedicated virtual assistant restructures the deal. You get the same trained person every day, at a fraction of the loaded local cost, with supervision and quality monitoring built in and a trained backup ready if your assistant is ever out. The output stays; the overhead and fragility go.

How We Deliver Medical Billing Virtual Assistant, From Day One

Switching sounds disruptive. Our onboarding is designed so it isn’t — with zero revenue interruption during transition.

1 Define

We document the tasks, systems, and schedule you need covered.

2 Match

You meet candidates trained in medical billing and select your assistant.

3 Onboard

Your VA learns your workflows under our supervision during a structured ramp-up.

4 Run

Daily work proceeds with performance check-ins and a manager you can call.

In-House vs Core Axis The Real Numbers

The question isn’t whether outsourcing costs money — it’s whether your current setup is costing you more.

Metric

Typical In-House Setup

Core Axis Healthcare

Annual cost

$50K–$70K per biller plus benefits, training, and software

One transparent rate — team, tools, and expertise included

Clean claim rate

85–92% industry average

98%+ first-pass acceptance

Denial rate

5–10%, with costly rework

Driven down 15%+ through prevention

Days in A/R

Often 40–55 days

Actively worked toward under 30

Coverage

One person’s knowledge — gone when they leave

A full team with backup, always staffed

Scalability

Hire-and-train cycles lag your volume

Scales instantly with patient volume

Technology

Billing software billed separately

Included in the service

Compliance

Liability sits fully on your practice

HIPAA-compliant processes with a dedicated teama

Reporting

Core Axis Healthcare

Scheduled monthly reports with walkthroughs

Specialty-Specific Expertise for Every Practice Type

Every specialty has its own code sets, modifier rules, and denial triggers. Our specialists are trained in yours — across 50+ specialties.

Cardiology

Echo, stress tests, and modifier billing require payer-specific expertise.

Orthopedics

Surgical packages and fracture care demand precise coding accuracy.

Dermatology

Lesion procedures and biopsies require compliant coding and modifiers.

Neurology

EMG, EEG, and nerve studies require specialty coding expertise.

Gastroenterology

Endoscopy procedures require accurate coding and bundling compliance.

Radiology

Professional and technical billing requires accurate modifier application.

OB/GYN

Maternity care and procedures require precise global billing expertise.

Pediatrics

Vaccines and preventive visits require age-specific coding accuracy.

Physical Therapy

Timed therapy services require accurate documentation and coding.

Pain Management

Injection procedures require authorization and precise coding compliance.

Internal Medicine

Chronic care and E/M coding require complete documentation.

Behavioral Health

Therapy sessions require compliant coding and documentation accuracy.

EHR & Practice Management Platforms We Work With

Simple Pricing. Everything Included.

Custom

A simple percentage-of-collections rate quoted for your practice — everything included, nothing hidden.

Your Patient Data, Protected at Every Step

HIPAA Compliant

Every workflow operates under HIPAA Privacy and Security Rule safeguards for PHI.

Encrypted Data

Patient information travels and rests only through encrypted, access-controlled channels.

BAA Provided

A signed Business Associate Agreement is in place before we touch a single record.

Audited Processes

Regular internal audits and staff screening keep our security posture current.

Medical Billing Virtual Assistant: Your Questions Answered

How much does a virtual assistant cost?

Typically 60% or more below the fully loaded cost of a comparable local hire, with flexible part-time and full-time options.

Is the assistant dedicated to our practice?

Yes — the same trained person works for your practice every day, learning your systems and preferences, with supervised backup coverage for absences.

What hours do they work?

Your hours. Assistants are scheduled to match your practice’s time zone and operating schedule.

How is patient data kept secure?

Every assistant is HIPAA-trained, works under signed confidentiality agreements, and operates within monitored, access-controlled environments.

Your Patients Need Your Attention. Your Billing Needs Ours.

Stop losing revenue to problems nobody has time to chase. Request your free billing audit and see exactly where your revenue cycle stands.

Major savings versus local staffing costs
No recruiting, benefits, or turnover burden
Coverage continuity with trained backups
Assistants who already know medical billing
Confidential, HIPAA-compliant operations
Scale hours up or down as volume shifts